A scenario makes demonstrations comparable by giving every system the same starting point, data and expected outcome. Choose a limited number of critical workflows rather than trying to cover every screen in one meeting.
Write the scenario card
- Current problem, its impact and owner.
- Users, roles and required approvals.
- Non-sensitive sample data with clear quantities and amounts.
- Starting point, steps, outcome and expected report.
- At least one exception and its expected treatment.
- Acceptance evidence and questions that remain unproven.
Demonstration example
| Stage | Action | What to observe |
|---|---|---|
| Credit sale | Create customer and order or invoice | Price, credit and permission |
| Fulfilment | Deliver or approve document | Status and inventory effect |
| Accounting | Review entry and customer balance | Account, date and tax for the case |
| Collection | Apply a partial receipt | Balance and receivables aging |
| Reporting | Open the management report | Filter, drill-down and export |
Questions not to skip
- What happens on error, cancellation or return?
- Who can change an approved item, and what audit trail remains?
- Do the required steps work in Arabic and English for your team?
- What needs separate configuration, service or integration?
- What plan, data and user limits apply to this scenario?
- What written evidence supports a regulatory or tax function?
Record the result
Use “evidenced,” “confirmed configuration needed,” “not confirmed” and “out of scope.” Attach every note to a screen, report or written answer, then move critical needs into the comparison document.
Do not convert “that can be done” into a passed result before seeing the scenario or receiving written scope. A broad feature label does not prove the details of your workflow.
